Portage County Auditor Search: Property Records & Maps

by
Portage County, Ohio · Parcel, tax, sales, map and deed help

Find a Parcel, Tax Record or Property Map

Search Portage County property records by owner name, street address or permanent parcel number, then use the detailed record to review ownership, land and building facts, market value, assessed value, sales, taxes, payments and map information.

This guide explains exactly what to type, what each result means, how to fix a missing record, and when to move from the Auditor’s search to the Treasurer, GIS, Tax Map, Recorder, Board of Revision or tax-reduction forms.

Read the quick answer Follow search steps Fix a failed search
Verify the correct parcel before using any result. Match the street address and permanent parcel number—not only the owner name. Portage County states that its online information is provided for reference, can change and should not replace original recorded documents in a legal transaction.

Quick answer: start with the Auditor search

Open the official Portage County Auditor Real Estate Search, choose an owner, address or parcel-number search, enter the least amount of information needed, open the matching parcel and verify its address. Use the Tax tab for the tax amount, Map for parcel context, Sales for transfer history and the Recorder when you need the actual deed or mortgage.

1 Search broadly Use a surname, simple address or parcel number.
2 Open the parcel Match the street address and permanent parcel ID.
3 Read the tabs Review value, tax, payments, sales, map and property card.
4 Use the correct office Treasurer, GIS, Tax Map, Recorder or Board of Revision.
Auditor property search

330-297-3565

Appraisal questions

330-297-3578

Office address

449 S. Meridian St., 5th Floor, Ravenna, OH 44266

Office hours

Monday–Friday, 8:00 a.m.–4:30 p.m.

The Auditor portal says its upgraded real-estate system works across devices and can be opened through the Search link or QuickSearch. After reviewing the workflow above, use the official portal for the live lookup.

Open the official Auditor portal Open Real Estate Search

Choose the property task you need to complete

This guide is organised around real actions rather than a directory of government links.

Prevent a wrong-office call

Which Portage County property office handles your task?

The Auditor identifies and values the parcel, the Treasurer collects the tax, the Recorder maintains recorded documents, GIS provides map data and Tax Map handles survey and legal-description resources. Start by identifying the parcel, then use the office that controls the final action.

Correct official tool or office for common property needs
What you need
Correct office or tool
What it provides
Important limit
Owner, address, parcel ID or property value
Auditor Real Estate Search
Ownership display, value, land, buildings, taxes, payments, sales, sketches and property cards.
The ownership display does not replace the recorded deed.
Current tax amount or payment status
Treasurer / parcel Tax tab
Current tax liability, payment methods, receipt, delinquency and pre-pay help.
The Auditor does not collect or post tax payments.
Parcel map or nearby-property context
Beacon Map / GIS
Parcel location, map layers, aerials, selected-property information and exports.
GIS lines are not a legal boundary survey.
Survey, tax map or new address
Tax Map Department
Current parcel maps, survey records, legal-description resources and many new-build addresses.
Some cities and Mogadore assign their own addresses.
Deed, mortgage, lien or easement
Recorder
Recorded document index, images, book/page references and copy assistance.
Recorder staff assist but do not perform a complete title search.
Challenge the county value
Board of Revision
DTE 1 complaint, evidence review and formal valuation appeal.
The Board reviews value, not dissatisfaction with a tax rate.
Owner occupancy, Homestead or CAUV
Auditor tax-reduction divisions
Applications, eligibility help and annual agricultural renewal.
Each programme has a separate deadline and qualification test.
Deed transfer or conveyance fee
Auditor Real Estate Transfer
Ownership transfer processing, DTE 100 forms and conveyance charges.
Recorder recording fees are separate from Auditor conveyance fees.
Best cross-office identifier: Save the permanent parcel number. Staff can usually route a tax, map, deed, transfer, exemption or valuation question more quickly when you provide the parcel ID and property address together.
Search troubleshooting

No property result found? Follow this order

A missing result usually means the search is too specific, the ownership changed, the address is formatted differently or the record belongs in a different system.

Owner search returned nothing Use only the surname. Try the previous owner, trust, estate, company or an alternate spelling.
Address search returned nothing Keep the house number and main street word but remove the suffix, direction, punctuation and unit.
Parcel number failed Check every digit, remove accidental spaces and make sure zero was not entered as the letter O.
The property recently sold Search the seller’s name and check the Recorder’s index for the new deed before reporting an ownership error.
The parcel is newly created Search the parent parcel or nearby landowner. Tax Map records can update before every online system.
The house is new construction Confirm whether Tax Map or the city assigned the new address and whether the parcel still appears as vacant land.
The result existed but disappeared The parcel may have been split, combined, renumbered or transferred.
It is a manufactured home Use the separate Manufactured Homes Search instead of assuming the real-estate portal is incomplete.

Information to prepare before calling

Complete property address
Current and former owner names
Permanent parcel number
Approximate sale or transfer date
Township, city or village
Nearby road or intersection
Screenshot of the search problem
Reason the record is needed
Useful Auditor call script “I am trying to identify the property at [address]. The current or former owner may be [name], and I have [parcel number, deed reference or nearby road]. Can you confirm whether the parcel was transferred, split, combined, renumbered or placed in the manufactured-home system?”
Call Auditor: 330-297-3565 Email the Auditor
Record-field decoder

How to read a Portage County property card

The detailed record can contain summary, map, land, dwellings, additions, improvements, values, taxes, payments, sales, sketches and printable property cards. Use each field for the correct purpose.

Important property-record fields and the next action
Field
What it means
What to verify
Permanent parcel number
The county identifier assigned to the real-estate parcel.
Save it for tax, map, deed, form, transfer and appeal questions.
Owner name
The ownership name currently displayed by the Auditor.
Use the recorded deed when legal ownership proof is required.
Property address
The location associated with the parcel.
Do not confuse it with the owner’s mailing address.
Legal description
An abbreviated parcel-description reference.
Use the complete deed, plat or survey for legal work.
Market value
The Auditor’s estimate of open-market property value.
Check the value year, parcel facts and relevant recent sales.
Assessed value
The taxable valuation used in Ohio’s property-tax calculation.
Do not apply another parcel’s tax rate or assume assessed value is the sale price.
Land details
Acreage, class, neighbourhood, frontage or agricultural information.
Check acreage, use, CAUV status and legal-description consistency.
Dwelling and improvement data
Building size, year, condition, stories, garage and other improvements.
Report meaningful errors with photographs, measurements or records.
Sales history
Recorded transfer dates, prices and parties.
Determine whether a transaction was a normal arm’s-length sale.
Tax tab
Current or historical tax liability and related parcel information.
Check the year, half, payment posting and current due date.
Payments
Payment history associated with the parcel.
Confirm recent electronic payments with the Treasurer near a deadline.
Sketch
A diagram used with the county’s building record.
Do not treat a sketch as an architectural drawing or boundary survey.

Check these facts before requesting a correction

Property facts that may affect value
  • Living area and building footprint
  • Year built and condition
  • Finished basement area
  • Garage, barn and other improvements
  • Land acreage and property class
  • Demolition, fire or major damage
Useful supporting evidence
  • Current photographs
  • Measurements or floor plan
  • Permit or demolition documentation
  • Contractor repair estimates
  • Recorded survey or deed
  • Independent appraisal
Correction before appeal: A clear factual error may be easier to discuss with the Appraisal division before filing a formal Board of Revision complaint. Call 330-297-3578 with the parcel number and evidence.
Sales and comparison research

Find sales and comparable Portage County properties

The official Sales Search includes filters for sale date, sale price, grantor, grantee, square footage, acreage, year built, bedrooms, bathrooms, qualified sales, property type, neighbourhood, district, construction type and city.

Build a meaningful sales search

Match location
  • Same city, village or township
  • Same or similar tax district
  • Nearby neighbourhood
  • Similar road and market setting
Match the property
  • Property class and use
  • Living area and construction type
  • Year built and condition
  • Acreage and improvements
Match the transaction
  • Recent sale date
  • Qualified sale indicator
  • Similar sale-price range
  • No unusual transfer circumstances

Do not use these transfers as automatic comparables

Family or related-party transfer
Gift or trust transfer
Foreclosure or sheriff sale
Partial-interest transfer
Multiple parcels sold together
Major condition difference
Different property use
Sale too old for the valuation date
Export tip: Portage County states that search results can be mapped, exported or downloaded as a CSV. Save the filters, parcel numbers and sale dates so another person can reproduce your comparison.

After choosing useful filters, open the official Sales Search. Begin with a broad date range and location, then narrow by property type, size, age or qualified-sale status.

Open official Sales Search Read official search and export guidance
2026 tax and payment help

Check Portage County property taxes and payments

Search the parcel and open its Tax tab to see the tax amount. The Treasurer controls payment, receipts, due dates, electronic billing, delinquency and pre-pay programmes.

First-half 2026 February 26, 2026

The official Treasurer announcement listed this closing date.

Second-half 2026 Reported extension: August 31

Confirm the exact date printed on the live bill or with the Treasurer.

Late-payment risk 10% penalty

The Treasurer states that late payments are assessed a 10% penalty.

Deadline protection: A payment that fails to process leaves the tax liability outstanding. Near a deadline, save the confirmation number and verify that the payment has posted.

Property-tax payment methods and fees

Portage County Treasurer payment options
Method
What to prepare
Official fee or rule
Practical step
In person
Entire tax bill or parcel number and accepted payment.
Cash, personal check, card, cashier’s check or money order accepted during office hours.
Bring the full bill if you want the top portion date-stamped as a receipt.
Parking-lot drop box
Clearly identified payment in a secure envelope.
Located at 449 S. Meridian St. and labelled for payments and correspondence.
Do not leave cash. Include a self-addressed stamped envelope when requesting a receipt.
Mail
Personal check, cashier’s check or money order.
Mail to Portage County Treasurer, P.O. Box 1217, Ravenna, OH 44266.
Do not mail cash or card information.
Online credit card
Parcel number, payment amount and card.
2.39% fee with a $2 minimum.
Review the nonrefundable fee before confirming.
Visa or Mastercard debit
Parcel number, payment amount and eligible debit card.
$3.50 per transaction.
Compare the fee with the electronic-check option.
Electronic check
Bank routing and account numbers.
$0.95 per transaction.
Check every bank digit before authorising payment.
Phone
Parcel number, amount and card or bank information.
Call 1-844-399-6189; normal electronic-payment fees apply.
Press 1 for real estate and write down the confirmation number.

Micro steps for online or phone payment

Open the parcel Tax tab Confirm the permanent parcel number, address, current half and amount due.
Check mortgage escrow Ask the lender whether payment is scheduled or already completed before paying twice.
Choose the payment method Compare the credit-card, debit-card and electronic-check convenience fees.
Enter the parcel number carefully Phone payment instructions require the parcel number followed by the pound key.
Confirm the amount Do not rely on an old paper bill after penalties, corrections or partial payments.
Save proof Record the date, amount, parcel ID, method and confirmation number.

Bill not received or payment missing

Tax bill never arrived Search the parcel, verify the mailing address and call the Treasurer before the deadline.
Mortgage company should pay Contact the lender and confirm whether it has the correct parcel and bill.
Payment authorised but not posted Give the Treasurer the confirmation number, payment date, amount and parcel ID.
Unable to pay the full amount Call the Delinquent Tax Coordinator at 330-297-2243 before ignoring the bill.

Pre-Pay Programme for monthly budgeting

Portage County’s no-service-charge Pre-Pay Programme divides each half-year bill into five monthly payments. The first cycle begins in October for February taxes, and the second begins in March for July taxes. Participants must be current and cannot have other outstanding Treasurer charges.

Treasurer call script “I am calling about parcel [parcel number] at [address]. I need to confirm the current balance, due date, whether a payment or mortgage payment posted, and whether the Pre-Pay or another payment arrangement is available.”

After reviewing the payment method and fee above, use the official Treasurer page. The online processor is the live action tool; the county page explains fees, receipts, mail, drop boxes and phone steps.

Open official payment options Open Treasurer office page Pay by phone: 1-844-399-6189
Map and parcel context

Use the Portage County GIS and parcel map

The official Beacon map can locate parcels, display map layers, measure approximate distances and areas, print maps and export selected parcel information. Use it after identifying the correct parcel in the property search.

Open the map without selecting the wrong parcel

Copy the permanent parcel number A parcel ID is more reliable than a long rural address or a recently assigned street number.
Open the official Map page Search for the parcel or move from the selected property record to its map.
Zoom in before interpreting layers Some parcel labels and detailed layers appear only at closer map scales.
Turn on only the layers you need Too many active layers can hide the parcel and make the map difficult to interpret.
Use map measurements only as estimates The distance and area tools are useful for initial research but not boundary certification.
Print with a title and scale The Beacon print tool supports paper size, scale, legend, north arrow and PDF output.
Map features and their proper use
Map feature
Useful for
Do not use it to prove
Parcel boundaries
Locating a parcel and comparing nearby ownership patterns.
Exact ground boundaries or encroachments.
Aerial imagery
Viewing visible land, roads, buildings and change over time.
Current building condition or permit approval.
Measure tool
Approximate length and area research.
A legal survey measurement.
Selected-property information
Connecting a map location with owner, address or parcel information.
Legal ownership without checking the recorded deed.
Export
Creating address labels, spreadsheets, CSV or tab-delimited files from selected parcels.
Guaranteed accuracy after later county updates.
Fence and building warning: Do not place a fence, driveway, building, septic component or utility from an online parcel line. Use recorded documents and survey records, and consult a qualified surveyor when the exact boundary matters.

After identifying the parcel and understanding these limits, open the official Beacon map or the county GIS page for data, map links and assistance.

Open official parcel map Open Portage County GIS
Survey, legal description and address help

When to use the Portage County Tax Map office

Tax Map is part of the County Engineer’s office. It maintains current parcel maps, archives and survey records and helps with legal-description and new-address questions.

New-build address requests

Tax Map assigns addresses for new builds in Portage County townships and all villages except Mogadore. The cities of Aurora, Kent, Ravenna and Streetsboro and the Village of Mogadore handle their own new-address requests.

Permanent parcel number
Owner or requester name
Telephone number
Current mailing address
Site plan or survey when relevant
Township, city or village confirmation

Survey records and current map timing

Tax Map’s survey library includes modern P-series surveys and older township survey references. The office warns that the working tax maps change as deeds and plats arrive, and newly created parcels can have a delay before appearing in the Auditor GIS.

Local research tip: A note such as a P-number or township survey reference on a tax map can lead to an underlying survey. Not every older survey is fully indexed or available online, so call before assuming the digital folder is complete.
Tax Map phone

330-297-3598

Tax Map Supervisor

Leslie Froelich: 330-297-3599

Location and hours

449 S. Meridian St., 3rd Floor, Ravenna
Monday–Friday, 8:00 a.m.–4:00 p.m.

After gathering the parcel number and the type of map, survey, legal-description or address help needed, use the official Tax Map page.

Open official Tax Map information Open survey resources
Recorded land documents

Find deeds, mortgages, liens and easements

Use the Recorder when you need the recorded legal document rather than the Auditor’s parcel summary. The Recorder maintains deeds, mortgages, easements, land titles, federal tax liens, rights-of-way, leases and other recorded land documents.

Search Recorder records step by step

Copy the parcel-record clues Save the current owner, previous owner, transfer date, parcel number and deed or instrument reference.
Open the Recorder search Search by the grantor or grantee name and use a date range when several same-name records appear.
Narrow the document type Look for deeds, mortgages, releases, liens, easements, affidavits or plats.
Check the Images column Documents from 2001 to the present should generally have a blue image link for viewing and printing.
Use book and page for older records Records from 1979 through 2000 normally show a volume and page reference instead of an online image.
Call for copies or missing images Some document categories are not viewable online, and older records can contain more pages than the index displays.

Recorder online coverage and limitations

Portage County recorded-document access
Record period or type
Online result
What to do
2001 to present
Documents should generally be viewable and printable through the blue Images link.
Open the image and check every page, name and legal-description reference.
1979 through 2000
Search results normally provide volume and page in the Book/Page column.
Use the reference to request or inspect the document.
Affidavits
Not viewable online.
Contact the Recorder for access or copies.
Federal tax liens
Not viewable online.
Use the index and contact the office for the document.
Powers of attorney
Not viewable online.
Call or email for copy assistance.
Older multi-page records
The index can default to one page even when more pages exist.
Call or email for the correct page total before ordering.
Title warning: Recorder staff can provide assistance but do not perform a complete title search or prepare a deed. For a purchase, ownership dispute, unreleased lien, probate issue or complex easement, qualified title or legal help may be appropriate.
Recorder phone

330-297-3553

Copy email

PCREC.COPIES@PORTAGECO.COM

Office

449 S. Meridian St., 4th Floor, Ravenna
Monday–Friday, 8:00 a.m.–4:00 p.m.

After collecting the owner, date and document clues, open the official Recorder page and select its Record Search. Use the office contact when an image is missing or a certified copy is required.

Open official Recorder resources Read online-record coverage
Board of Revision workflow

Challenge an incorrect Portage County property value

A Board of Revision complaint is for contesting the property’s valuation. It is not a general complaint about tax rates, voted levies or a payment penalty.

Review the parcel before filing

Living area and building footprint
Year built and condition
Basement and finished area
Garage, barn and improvements
Land acreage and property class
Recent arm’s-length purchase
Comparable sales
Damage, demolition or major defects

File the complaint in the correct order

Open the current DTE 1 form Do not use an old form saved from another county or tax year.
Identify the current value and requested value Explain the factual reason for the requested change.
Gather clear evidence Use a recent valid sale, independent appraisal, comparable properties, photographs, repair estimates or proof of incorrect property facts.
Complete all signature requirements Review the current form for signature, agent and notarisation instructions.
File during the annual window Portage County accepts valuation complaints from January 1 through March 31.
Keep proof of receipt A form must be received by the deadline. Retain the delivery, email or office receipt.
Continue handling the tax bill Filing a value complaint does not automatically postpone the payment obligation.

Evidence that usually explains the claim

Value evidence
  • Closing disclosure and purchase contract
  • Independent appraisal
  • Qualified comparable sales
  • Income and expense records for applicable property
Condition or record evidence
  • Photographs
  • Contractor estimates
  • Inspection or engineering report
  • Measurements and permit records
Appeal risk: A complaint does not guarantee a reduction. The Board reviews the evidence and may retain the value. Prepare an evidence-based request rather than estimating how much tax you want removed.
Board of Revision call script “I am reviewing parcel [parcel number] for the current tax year. I believe the value is incorrect because [sale, appraisal, comparable evidence, damage or record error]. Can you confirm the current DTE 1, filing deadline, signature requirements and accepted submission methods?”
Board of Revision

330-297-3568

BOR email

madelman@portageco.com

Mailing address

Portage County Auditor
P.O. Box 1217
Ravenna, OH 44266

After reviewing the property card and evidence requirements, download the current DTE 1 from the official Auditor forms page.

Open current Auditor forms Read official filing-window guidance
Tax reductions and agricultural use

Check Owner Occupancy, Homestead and CAUV

Common Portage County property-tax reduction programmes
Programme
Main purpose
Important qualification
Useful form or action
Owner Occupancy Reduction
Reduction for a qualifying owner-occupied primary residence.
The owner and spouse can receive the reduction on only one Ohio home and must own and occupy it as the principal residence.
DTE 105C; county guidance lists the first Monday in June as the filing deadline.
Homestead Exemption
Additional relief for qualifying senior, disabled, veteran or surviving-spouse homeowners.
Primary residence, statutory category and current income or supporting-document rules may apply.
Use the current 2026 brochure and the correct DTE 105 form.
CAUV
Values qualifying farmland according to agricultural use rather than its highest development-market use.
Ten or more agricultural acres, or a smaller tract with at least $2,500 average yearly gross agricultural income.
DTE 109 initial application and annual DTE 109A renewal.
Damaged-property deduction
Requests value consideration after qualifying destruction or damage.
The filing must relate to the applicable damage event and period.
DTE 26 with photographs, reports or repair evidence.
Forest Land
Tax treatment for qualifying forest acreage managed for timber production.
Programme requirements include acreage, marked boundaries and an approved forest-management plan.
Review Ohio Forest Tax Law requirements before applying.

CAUV qualification and annual renewal

Portage County states that qualifying agricultural use must exist during the three years before the application. Land qualifies through either 10 or more acres devoted exclusively to commercial agriculture or a smaller tract producing at least $2,500 in average yearly gross agricultural income.

Initial CAUV preparation
  • Permanent parcel number
  • Acreage devoted to agriculture
  • Three-year agricultural-use history
  • Income evidence for a tract under 10 acres
  • Current application and required fee
Ongoing responsibilities
  • Renew every year
  • Return the renewal by the stated deadline
  • Report ownership or use changes
  • Use DTE 102 during an applicable conveyance
  • Understand recoupment risk after withdrawal or disqualification

Useful Portage County Auditor forms

Form finder
Form
Purpose
Preparation reminder
DTE 1
Board of Revision valuation complaint.
Confirm the tax year and March 31 filing deadline.
DTE 26
Destroyed or damaged real-property valuation deduction.
Document the date, cause and extent of damage.
DTE 100
Real Property Conveyance Fee Statement of Value.
Use the actual transaction information and current instructions.
DTE 100EX
Statement explaining an exemption from conveyance fee.
Identify the correct statutory reason.
DTE 105C
Owner Occupancy Reduction.
Confirm the home is the principal residence.
DTE 105A / 105I / 105K
Homestead applications for different qualifying categories.
Choose the form matching age, disability, veteran or surviving-spouse status.
DTE 109
Initial CAUV application.
Prepare acreage, agricultural-use and income information.
DTE 109A
Annual CAUV renewal.
Renew every year by the stated deadline.
DTE 102
Statement of conveyance for CAUV property.
Use during an applicable transfer.
Homestead

330-297-3571

CAUV

330-297-3579

ogape@portageco.com

Forms

Use the current Portage County version rather than an old PDF from another county.

After choosing the correct programme, open the official forms page or Agriculture & Forestry guidance. Read the current brochure and form instructions before signing or mailing.

Open official forms Review CAUV and forestry rules Open Homestead resources
Ownership transfers and parcel changes

Understand conveyance fees, deed transfers and parcel splits

The Auditor’s Real Estate Department processes deeds and other real-property transfer documents before recording and maintains the ownership information used for tax billing.

Published conveyance fee

$4 per $1,000 of purchase price.

Published parcel fee

$0.50 per parcel transferred.

Do not combine separate charges. Auditor conveyance charges, Recorder recording fees, surveyor fees, title-company charges and certified-copy fees are different costs.

Prepare for a deed transfer

Current deed
Permanent parcel numbers
Purchase price or exemption reason
DTE 100 or DTE 100EX
Legal description
CAUV or Homestead status
Survey for a new description
Tax and delinquency status

Start a parcel split with planning and zoning

Portage County recommends beginning a proposed property split with the Regional Planning Commission and bringing a copy of the Tax Map. The local zoning inspector should also be consulted about lot size, road frontage and proposed use.

Identify the existing parcel Obtain the permanent parcel number and current Tax Map.
Talk with Regional Planning Discuss subdivision rules and the proposed new parcel arrangement.
Check local zoning Confirm minimum lot area, frontage, access and intended use.
Obtain survey and legal-description help Use a qualified professional when creating new boundaries.
Complete Engineer and Tax Map review New descriptions and parcel configurations may require technical review.
Process conveyance and recording Use the correct Auditor and Recorder forms and pay separate applicable fees.
GIS timing tip: A newly created parcel can have a delay before it appears on the public Auditor map. Tax Map may have more current working information.
Real Estate Transfer

330-297-3569

elong@portageco.com

Regional Planning

330-297-3613

Tax Map

330-297-3598

Open transfer information Read parcel-split starting steps
Separate record system

Manufactured-home searches may use a different tool

The Auditor portal links to a separate Manufactured Homes Search. A manufactured home may not appear in the ordinary Real Estate Search unless it has been converted and taxed as real property.

Home appears in Real Estate Search Review the parcel and determine whether the manufactured home is taxed as real property.
Home does not appear Use the dedicated Manufactured Homes Search and search with the owner or manufactured-home number.
Ownership is wrong Contact the Manufactured Homes division with title or transfer information.
Tax payment issue Confirm whether the bill is a manufactured-home tax bill before using the phone-payment prompts.
Open Auditor search portal Call Manufactured Homes: 330-297-3576
Phone, floor and visit planning

Portage County property contacts and office map

Contact the office that controls the next action
Office
Use it for
Contact
Location and hours
Auditor
Property search, ownership display, values, forms and general routing.
330-297-3565
mkelly@portageco.com
449 S. Meridian St., 5th Floor, Ravenna
8:00 a.m.–4:30 p.m.
Appraisal
Building facts, condition, valuation and record-correction questions.
330-297-3578
Auditor office, 5th Floor.
Board of Revision
DTE 1 valuation complaints and appeal-process questions.
330-297-3568
madelman@portageco.com
Auditor office, 5th Floor.
Treasurer
Tax bills, payments, receipts, pre-pay and delinquency.
330-297-3586
449 S. Meridian St., 1st Floor
8:00 a.m.–4:30 p.m.
GIS
Parcel map, GIS layers, data and mapping questions.
330-297-3510
jreichlin@portageco.com
449 S. Meridian St., 1st Floor.
Tax Map
Survey records, legal-description resources, parcel maps and many new addresses.
330-297-3598
449 S. Meridian St., 3rd Floor
8:00 a.m.–4:00 p.m.
Recorder
Deeds, mortgages, liens, easements, images and copies.
330-297-3553
PCREC.COPIES@PORTAGECO.COM
449 S. Meridian St., 4th Floor
8:00 a.m.–4:00 p.m.
Real Estate Transfer
Conveyance forms, deed-transfer processing and ownership updates.
330-297-3569
elong@portageco.com
Auditor office, 5th Floor.

Bring or include these details

Permanent parcel number
Complete property address
Current and former owner names
Relevant tax or value year
Deed, book/page or instrument reference
Form name
Short explanation of the problem
Photographs, report or screenshot
One call script for any property office “I am contacting you about parcel [parcel number] at [address]. I need help with [ownership, value, tax payment, map, survey, deed, exemption or transfer]. The public record currently shows [brief fact]. Which office, form or official tool should I use next?”
Check a nearby county

Could the property be outside Portage County?

Mailing cities, ZIP codes and roads near county boundaries can lead users to search the wrong Auditor. Confirm the county before repeating a failed Portage County lookup.

Geauga County

Useful for properties near the northern and northwestern Portage boundary.

Open Geauga County guide
Trumbull County

Useful for properties near the eastern Portage boundary.

Open Trumbull County guide
Stark County

Useful for parcels near the southern Portage boundary.

Open Stark County guide
Summit County

Useful for parcels near the western Portage boundary.

Open Summit County guide
Important record limits

What online Portage County records cannot prove

Online records are useful for
  • Finding a parcel and current owner display
  • Reviewing land, buildings and values
  • Checking taxes, payments and sales
  • Locating deeds, surveys and forms
  • Preparing a question for the correct office
Obtain additional verification for
  • Legal ownership and marketable title
  • Exact property boundaries
  • Building, zoning or flood approval
  • Unreleased liens or easements
  • Purchase, lending or legal decisions
Responsible-use warning: Do not publish accusations, contact an employer or make a legal conclusion from a same-name owner result. Verify the address, parcel number and recorded documents and use public information lawfully.
Ten practical answers

Portage County property search FAQs

How do I search Portage County property records?

Use the official Portage County Auditor Real Estate Search. Start with the owner’s last name, a simplified street address or the permanent parcel number. Open the matching parcel and verify the address and parcel number before using its values, tax or map information.

Can I search Portage County property by owner name?

Yes. Begin with the last name only. Add the first name or initial only if too many records appear. Try a former owner, trust, estate or business name if the expected result is missing.

Where can I see Portage County property taxes?

Open the parcel in the official property-search tool and select the Tax tab. The Portage County Treasurer can also confirm the current balance, payment posting and due date at 330-297-3586.

Are Portage County GIS property lines legally exact?

No. GIS and Tax Map information is useful for locating and researching parcels but does not replace a recorded deed or professional boundary survey. Exact boundary decisions should use recorded documents, survey records and qualified professional assistance.

How do I find a deed or mortgage in Portage County?

Use the Portage County Recorder’s record search. Records can be searched online back to 1979. Documents recorded from 2001 to the present should generally have viewable and printable images, while 1979 through 2000 records normally provide book and page references.

How do I appeal a Portage County property value?

File a DTE 1 complaint with the Portage County Board of Revision. Complaints are accepted from January 1 through March 31. Review the parcel facts, gather evidence and confirm current filing requirements with the Board of Revision at 330-297-3568.

What are the Portage County property-tax payment fees?

The Treasurer lists a 2.39% credit-card fee with a $2 minimum, a $3.50 Visa or Mastercard debit-card fee and a $0.95 electronic-check fee. The processing company charges the fees, not the Treasurer.

What is the Portage County conveyance fee?

The Auditor lists a conveyance fee of $4 per $1,000 of purchase price plus $0.50 per parcel. Recording, survey, title and certified-copy charges are separate.

How does CAUV work in Portage County?

CAUV allows qualifying farmland to be valued according to agricultural use. Generally, at least 10 acres must be devoted to commercial agriculture, or a smaller tract must produce an average yearly gross agricultural income of at least $2,500. The use must qualify during the three years before application and renewal is required annually.

Who should I call about an incorrect Portage County property record?

Call the Auditor’s Appraisal division at 330-297-3578 for building or value questions, GIS at 330-297-3510 for map issues, Real Estate Transfer at 330-297-3569 for ownership-transfer questions, or the general Auditor office at 330-297-3565 when the correct division is unclear.

Facts checked July 26, 2026: Search functions, office contacts, payment fees, Recorder coverage, GIS and Tax Map duties, conveyance charges, tax-reduction rules, forms and Board of Revision filing dates were checked against Portage County’s official government and Auditor pages. Confirm a live due date, balance, fee or filing requirement with the responsible office before acting.
Independent information: CountyAuditors.org is not the Portage County Auditor, Treasurer, Recorder, GIS Department, Tax Map Department or Board of Revision. Live ownership, value, tax, payment, document, map and filing information is controlled by the responsible government office. Online property records should not replace legal, title, surveying, lending, tax or other professional advice.
Ohio Auditor Tools · Tax Year 2026

10 Ohio Property Tax Calculators & Auditor Tools

Built specifically for Ohio's 35% assessment ratio, current DTE forms, and 2026 Homestead, Owner-Occupancy, CAUV, Conveyance Fee, and Board of Revision rules. Every number reflects verified Ohio Department of Taxation amounts.

Homestead: $29,000 Enhanced Vet: $58,000 OAGI limit: $41,000 Assessment: 35% of market BOR filing: Free · DTE 1

Annual Tax Bill Estimator

OHIO

Applies Ohio's 35% assessment ratio plus your county's effective millage tier — the actual math your auditor uses.

Pick a county tier and enter your market value.

Homestead Reduction Calculator

DTE 105A

2026 Ohio Homestead: $29,000 general or $58,000 enhanced (100% disabled vet, KIA spouse). OAGI under $41,000 required for non-veteran applicants.

Pick your situation and enter your home value.

Owner-Occupancy & Non-Business Credits

DTE 105C

Every Ohio owner-occupied home qualifies for the 2.5% Owner-Occupancy Credit plus the automatic 10% Non-Business Credit. Most owners don't realize these stack.

Enter your annual tax to see both credit amounts.

Conveyance Fee Calculator

ORC 322

When you sell or transfer Ohio property, the auditor collects $1 state + up to $3 county per $1,000, plus $0.50 per parcel. Counties choose their rate.

Enter sale price and pick your county rate.

CAUV Agricultural Savings

DTE 109

Ohio's Current Agricultural Use Value cuts taxable value dramatically for farmland (10+ acres, or smaller with $2,500+ annual gross income).

Enter both market and CAUV values to see savings.

Mill Rate Converter

Ohio tax rates appear three ways on auditor sites: mills, percent, or dollars per $1,000. Convert between them instantly.

Enter a rate to see all three forms.

Parcel Number Cleaner

Ohio's 88 counties each format parcels differently — Franklin uses 010-123456-00, Cuyahoga uses 001-23-456, Hamilton uses 100-0001-0001-00. Auto-detects.

Paste any Ohio county parcel to format it.

35% Ratio Sanity Check

Ohio law sets taxable value at 35% of market value. If yours is significantly higher, you're a strong BOR appeal candidate.

Enter both values to compare against Ohio's 35% target.

BOR Appeal Savings

DTE 1

A successful Board of Revision complaint typically cuts your value 10–20%. Filing is free and stays in effect until the next reappraisal.

Enter your tax bill and reduction estimate.

BOR Deadline Countdown

MAR 31

Ohio's statutory Board of Revision filing deadline is March 31 for the prior tax year. Miss it and you wait until next year — no extensions.

Set your deadline to start the countdown.

Verify with the official Ohio source

These calculators use the verified 2026 Ohio Department of Taxation amounts and statutory rules. For your exact bill, exemption status, and county-specific deadlines, always confirm with your county auditor and the Ohio Revised Code:

Ohio Dept. of Taxation — Real Property DTE Forms (105A, 105C, 1, 109) ORC 5715 — Board of Revision ORC 5713 — Taxable Real Property ORC 322.02 — Conveyance Fee ORC 319.54(F)(3) — State Fee ORC 5713.30 — CAUV tax.ohio.gov — Main Portal

Estimates use Ohio's 35% statutory assessment ratio and effective tax rate tiers averaged across major Ohio counties. Your actual bill depends on local school levies, voted millage, inside vs. outside millage splits, House Bill 920 reduction factors (HB 920), and special assessments. The 2026 Homestead general amount ($29,000) and enhanced amount ($58,000) reflect HB 187 inflation indexing — your county auditor's office may show slightly different transitional figures. Nothing here is legal or tax advice. CountyAuditors.org is an independent informational directory, not affiliated with any county government.

Leave a Comment